GAACC - Events & Program Manager

Job Summary: The Events & Program Manager role requires a positive, resourceful and reliable individual to facilitate programs and events for the Greater Austin Asian Chamber of Commerce (GAACC), which includes impact reports, administrative duties, outreach, and stakeholder engagement.   

The Events & Program Manager reports to the Vice President of Operations, and must possess strong project management skills to successfully manage two areas:   

• Manage and facilitate GAACC signature events. These include but are not limited to: State of the Chamber, Asia x Austin Summit, Central Texas Asian Impact Day, Central Texas Korea Summit, Advisory Board Mixer, Fall Classic Golf Tournament, NightMarket.fun, and the Ovation Gala.   
• Develop and facilitate GAACC community programs. These include but are not limited to the AI For Business initiative, a workplace digital literacy program, and the Women's Financial Literacy program.   

This position works in collaboration with external vendors, and with volunteers who serve as committee members and facilitators. The candidate will be responsible for ensuring programmatic alignment, development, and growth. This position also engages with corporate partners and foundations to meet revenue targets.   

Primary responsibilities include but are not limited to:   

• Support corporate partnership fulfillment, coordinate deliverables for corporate partners/foundations, and assist in meeting revenue targets.   
• Plan and manage program and event budgets, monitor expenses, and implement cost-control measures.  
• Create and contribute content for promotional collateral, marketing materials, and internal communications.   
• Direct external event planners and logistics vendors, including negotiating quotes, contracts, and service agreements.   
• Manage volunteers and interns who provide critical manpower.   
• Research and secure event venues that meet precise logistical and capacity specifications.  
• Perform logistical details before, during, and after events, including post-event payments, participation evaluations, impact reports, and executive summaries.   
• Maintain and nurture key stakeholder relationships with organizations such as Accenture, Indeed, Google, Anthropic, grant-making foundations, and regional partners.   
• Manage grant compliance documentation, tracking performance using evaluation frameworks to measure success and produce outcome-focused reports.   
• Maintain internal communications and update the events calendar to assess priorities, troubleshoot scheduling conflicts, and manage inquiries.   

The ideal candidate will:   

• Exhibit Chamber core-values: service oriented, professional, enthusiastic, entrepreneurial, and dependable.  
• Be a conscientious and effective communicator who presents ideas efficiently verbally and in writing.   
• Have experience with project/program management and conduct work in an organized manner with attention to detail.   
• Possess a proven track record of effective public speaking and presentation skills.   
• Have the ability to measure the effectiveness of programs and set objectives.   
• Demonstrate innovative problem-solving skills and a collaborative team mindset.   
• Excel at creating win-win partnerships that strengthen stakeholder relationships.   

Minimum qualifications:   

• Bachelor’s degree in either Hospitality, Economic Development, Business Administration, Public Administration or a closely related field.   
• 2+ years of experience in project, program, and/or event management.   
• Excellent demonstrable written and verbal communication skills.   
• Adept at using technology, including AI-driven tools, CRMs, and enterprise software.   

Preferred qualifications:   

• 3+ years demonstrable experience in project/program/event management.   
• Proven success with sponsorship/partnership development and revenue generation.   
• Experience leveraging AI-based applications for workflow optimization, data measurement, and report generation.   
• Working knowledge of CRMs (such as GrowthZone), Google Suite, Slack, and event layout/logistics platforms.   
• Experience creating well-developed proposals and communicating insightful briefs.   
• Language familiarity with an Asian language.   

Physical Requirements:   

• Ability to lift items for event setup and stand for extended periods during events.   
• Must have a valid driver’s license and reliable transportation for office and event travel.   

Pay: Salary $50,000 (compensation is negotiable based on experience)   

Employee Health Benefits:   

• Medical plan options   
• Dental   
• Vision   

Location & Schedule:   

• Austin, TX   
• Full Time, Exempt   
• Monday - Thursday in office with Friday virtual/work from home   
• Periodic evenings and weekends required for events   
• Three/3 month probationary period with a performance evaluation review   

How to apply: Please send your resume and cover letter with salary expectations, and relevant work samples to career@AustinAsianChamber.org and qualified applicants will be contacted for an interview. Applications without the above mentioned requirements may not be considered.