Senior Document Control Specialist

WHO WE'RE LOOKING FOR

The Senior/Lead Document Control Specialist reports directly to the Manager, Project Controls Office.  Candidate for this position must have proven experience in document management systems and technology applications that are broadly adopted in the project delivery of infrastructure projects. This position is responsible for document control functions on locally and federally funded Capital Projects. These functions include but are not limited to setting up department-wide document control standards, policies, and procedures, serving as departmental document records coordinator, providing life cycle document management per industry standards, report development, setting up document audit standards, setting up workflows and templates, conformed drawings, construction schedules, meeting minutes, requests for information (RFI), submittals, transmittals, and training. This position sets up and provides overall administration of the department’s Document Management Program in accordance with the applicable local, State, and Federal laws.  This position also serves as the liaison on document management matters within the agency and with agency partners and stakeholders.

WHAT YOU BRING

• Bachelor’s degree in business administration, or a related field. Related experience may be substituted on a year-for-year basis for up to four (4) years. 
• Certification in document management, records, or information management would be considered an asset.
• Five (5) years of progressively responsible experience performing document control functions for major infrastructure capital projects.
• Experience working with document and change control on multiple projects.
• Demonstrated proficiency in setting up and using industry applicable electronic document management systems.
• Proficiency with Microsoft Products (incl. SharePoint Online), and Bluebeam, strongly preferred.
• Experience setting up and delivering training programs.
• Previous management experience preferred.
• Preferred certification Quality ANSI certification or Construction documents technologist by CSI or equivalent.

Knowledge, Skills, and Abilities:

• Knowledge of project and document management methods, principles, and practices, tools, including record identification, control, audit, and status, establishing document management policies, procedures, review cycles, instructions, and standards.
• Knowledge and skills in reading and interpreting construction drawings, surveys, contracts, and project management documents, and working with regulatory agencies.
• Knowledge of public procurement practices, recordkeeping, document management, and emerging technologies that impact document management. 
• Preferred working knowledge of Microsoft Word, Excel, PowerPoint, Planview (PPM Pro, Project Place, Agile Place), e-Builder, Aconex, and other Project and Record Management systems.
• Knowledge and understanding of federal and other requirements and processes specifically focused on FTA and FRA processes and requirements.
• Ability to work on multiple projects and prioritize tasks as needed.
• Strong interpersonal skills and ability to effectively communicate orally and in writing.
• Ability to work and interact professionally with supervisors, co-workers, contractors, stakeholders, government entities, and the public in general. 
• Ability to develop and maintain effective working relationships and to work in a team environment.
• Must be proactive, detail-oriented, thorough, and well-organized.  
• Ability to prepare and deliver presentations. 

WHAT YOU SHOULD KNOW  

CapMetro is deeply committed to building a workplace where inclusion is not only valued but prioritized. We are proud to be an equal-opportunity employer and committed to creating a welcoming and diverse environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. CapMetro makes hiring decisions based solely on qualifications, merit, and organizational needs at the time.

SALARY COMMENSURATE WITH EXPERIENCE

For more information and to apply, visit: https://fa-eujk-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/preview/520